Records like invoices, receipts, presentations, demos, letters, Purchase Orders are generated during day-to-day business transactions in all enterprises. These records need to be maintained and tracked in order to present transparency and credibility of the business enterprise to both internal stakeholders as well as externally to auditors, courts in cases of litigation, and to end customers
To enable this, enterprises define strategies and implement Records Management Systems and processes. Recordkeeping though, comes at a high development, administrative and operating costs.
Tech Mahindra’s eRecordsKeeper is the answer to this problem.
eRecordsKeeper is a full-fledged Records Management System that enables organizations to track business transactions/evidences, comply with government and legal regulations, store records in central repository and manage the entire record life-cycle at optimal cost. It is a tamper-free system that ensures authenticity and integrity of records.
eRecordsKeeper can be made available as an on premise solution as well as on the cloud. It extends Microsoft SharePoint 2010 records management functionality and automates the end-to-end records management tasks including record creation, routing, retention and disposal.
- Dashboard for performance measuring of the records management system.
- User friendly file plan management and department on-boarding.
- Readymade plugins for integrating with Microsoft Outlook, Windows Explorer and external document management systems
- Common record declaration capability across the systems
- Support for transitory and business content type
- eDiscovery and Legal Hold functionality
- User, roles, access management
- Common content hub for sharing metadata, content types and retention policies across the systems
- Metadata based search
- Multilingual interface
- Audit reporting for managing records center
- Simplified and consistent user interface across the systems
- Compliant with ISO 15489 standards.
- Analysis of source systems
- Analysis of organization structure and creation of file plan
- Design of records management processes
- Integration with various document management (Source) systems by enabling records declaration features
- Development of records management solution
- Data Migration
- Migration of documents/records from shared drives, existing document management systems and mail boxes
- User On-boarding
- On-boarding various users and groups within the organization
- Support and maintenance
- On-going maintenance and support
eRecordsKeeper is a comprehensive, efficient, cost-effective and accessible Records Management Solution for your organization.